Grant Management IT System for Danish Advanced Research Academy

Syddansk Universitet

• 1 Køber

• 1.1 Køber

• Officielt navn: Syddansk Universitet
• Køberens retlige status: Offentligretligt organ

• 2 Procedure

• 2.1 Procedure

• Titel: Grant Management IT System for Danish Advanced Research Academy
• Beskrivelse: The Grant Management IT System must be an online platform, capable of handling applications for PhD fellowships from national and international students, and later on, small travel grants from members of the Danish Advanced Research Academy. The platform should allow for a setup, where the submission, evaluation of applications and grant agreement signing are handled online within the IT system. That is, applicants submit their applications included uploads, administrators can assign reviewers/evaluators, reviewers can assess and score applications and ultimately select applicants for funding. The platform should be able to handle the electronic signing of grant agreements. In addition, the platform must be able to report and provide statistics on the application process. The platform must be able to handle GDPR sensitive data and store submitted data at European servers. The IT system must provide an intuitive platform for applicants, administrators and application reviewers. The platform must be adaptable to the visual identity of the Danish Advanced Research Academy, DARA.
• Identifikator for proceduren: 30485600-6b3e-448a-a993-fbec105636f7
• Intern identifikator: 459387
• Formål
• Kontraktens art: Tjenesteydelser
• Primær klassificering (cpv): 72000000 It-tjenester: rådgivning, programmeludvikling, internet og support
• Værdi
• Anslået værdi eksklusiv moms: 630.000 Dansk krone
• Generelle oplysninger
• Retsgrundlag:
• Indkøb under tærskelværdien med grænseoverskridende interesse

• 5 Delkontrakt

• 5.1 Teknisk ID for partiet: LOT-0000

• Titel: Grant Management IT System for Danish Advanced Research Academy
• Beskrivelse: The Grant Management IT System must be an online platform, capable of handling applications for PhD fellowships from national and international students, and later on, small travel grants from members of the Danish Advanced Research Academy. The platform should allow for a setup, where the submission, evaluation of applications and grant agreement signing are handled online within the IT system. That is, applicants submit their applications included uploads, administrators can assign reviewers/evaluators, reviewers can assess and score applications and ultimately select applicants for funding. The platform should be able to handle the electronic signing of grant agreements. In addition, the platform must be able to report and provide statistics on the application process. The platform must be able to handle GDPR sensitive data and store submitted data at European servers. The IT system must provide an intuitive platform for applicants, administrators and application reviewers. The platform must be adaptable to the visual identity of the Danish Advanced Research Academy, DARA.
• Intern identifikator: 459387
• Formål
• Kontraktens art: Tjenesteydelser
• Primær klassificering (cpv): 72000000 It-tjenester: rådgivning, programmeludvikling, internet og support
• Anslået varighed
• Startdato: 15-05-2025
• Varighed: 1 År
• Fornyelse
• Højeste antal fornyelser: 0
• Værdi
• Anslået værdi eksklusiv moms: 630.000 Dansk krone
• Generelle oplysninger
• Yderligere oplysninger: The Customer has the option to extend the Contract with 4 years on unchanged terms. The Customer must notify the Supplier of the use of the option no later than 3 months before the option begins. The Contract can be cancelled by either party with 6 months’ notice durings this period.
• Udvælgelseskriterier
• Kriterium: Egnethed til at udøve det pågældende erhverv
• Beskrivelse: In connection with submitting the tender, the Tenderer must complete the documents below, which confirm that the Tenderer: • Is not subject to the grounds for exclusion (appendix 3 – Declaration of faith and law), • Is on the lack of any affiliation with Russian nationals or natural or legal persons, entities or bodies established in Russia (appendix 4 - Declaration of honour regarding Russian Regulation 2022/576) • Uses any subcontractors (appendix 7 – Subcontractors) or other supporting companies (appendix 5 - Statement of support) and (appendix 6 – Associations).
• Kriterium: Økonomisk og finansiel formåen
• Beskrivelse: The Tenderer must show a positive equity on average for the last three (3) available financial years. The Tenderer must submit relevant documentation together with the tender to demonstrate compliance with the above requirement, for example, in the form of annual financial statements. If the Tenderer is a newly established company, the Contracting Authority accepts a bank guarantee that ensures the tenderer has sufficient financial capacity to perform the task.
• Kriterium: Teknisk og faglig formåen
• Beskrivelse: It is a minimum requirement that the Tenderer has relevant expertise from a similar assignment to the one being tendered demonstrated by one (1) reference within the last three (3) years. With relevant expertise within the categories, the Contracting Authority understands similar tasks that include deliveries to both the public and private sectors as well as single deliveries and deliveries on framework agreements. The references must include: - Description of the deliverance - Name of the customer - Value - Date of delivery and/or period of framework agreement (start and end date). The Tenderer must submit relevant documentation together with the tender to demonstrate compliance with the above requirement.
• Tildelingskriterier
• Kriterium:
• Type: Pris
• Beskrivelse: Prices must be stated in the attached Schedule of Prices – Appendix 2, as prescribed.
• Vægtning (procentdel, præcis): 50
• Kriterium:
• Type: Kvalitet
• Beskrivelse: - Tiered pricing options 5 % - Clearly defined extra costs 10 % - Cloud-based Hosting in Green Data Centers 5 % - Paperless Processes 5 % - Environmentally Responsible Partnerships 5 % - Onboarding and Training 35 % - Continuous Upgrades & Patches 35 %
• Vægtning (procentdel, præcis): 50
• Udbudsdokumenter
• Adresse på udbudsdokumenterne: https://www.comdia.com/sdu/tenderinformationshow.aspx?Id=459387
• Udbudsvilkår
• Vilkår for indgivelse:
• Indgivelsesadresse: https://www.comdia.com/sdu/tenderinformationshow.aspx?Id=459387
• Frist for modtagelse af tilbud: 18-04-2025 12:00 +02:00
• Teknikker
• Rammeaftale:
• Ingen rammeaftale
• Oplysninger om det dynamiske indkøbssystem:
• Intet dynamisk indkøbssystem
• Yderligere oplysninger, mægling og gennemgang
• Organisation med ansvar for klager: Klagenævnet for Udbud
• Organisation, der leverer supplerende oplysninger om udbudsproceduren: Syddansk Universitet
• Organisation, der leverer yderligere oplysninger om klageprocedurerne: Konkurrence- og Forbrugerstyrelsen
• Organisation, der modtager ansøgninger om deltagelse: Syddansk Universitet
• Organisation, der behandler tilbud: Syddansk Universitet
• DK eSender: Comdia ApS

• 8 Organisationer

• 8.1 ORG-0001

• Officielt navn: Syddansk Universitet
• Registreringsnummer: 29283958
• Postadresse: Campusvej 55  
• By: Odense M
• Postnummer: 5230
• Landespecifik underafdeling (NUTS): Fyn (DK031)
• Land: Danmark
• Kontaktpunkt: Mette Jørgensen
• E-mail: mettj@sdu.dk
• Telefon: 65507502
• Internetadresse: https://www.sdu.dk/
• Denne organisations roller:
• Køber
• Organisation, der leverer supplerende oplysninger om udbudsproceduren
• Organisation, der modtager ansøgninger om deltagelse
• Organisation, der behandler tilbud

• 8.1 ORG-1000

• Officielt navn: Comdia ApS
• Registreringsnummer: 33501404
• Postadresse: Lindvedvej 73  
• By: Odense S
• Postnummer: 5260
• Landespecifik underafdeling (NUTS): Fyn (DK031)
• Land: Danmark
• E-mail: support@comdia.com
• Telefon: +45 7199 3672
• Internetadresse: https://www.comdia.com/
• Denne organisations roller:
• DK eSender

• 8.1 ORG-1001

• Officielt navn: Klagenævnet for Udbud
• Registreringsnummer: 37795526
• Postadresse: Nævnenes Hus, Toldboden 2  
• By: Viborg
• Postnummer: 8800
• Landespecifik underafdeling (NUTS): Vestjylland (DK041)
• Land: Danmark
• E-mail: klfu@naevneneshus.dk
• Telefon: +45 7240 5600
• Internetadresse: http://www.klfu.dk
• Denne organisations roller:
• Organisation med ansvar for klager

• 8.1 ORG-1002

• Officielt navn: Konkurrence- og Forbrugerstyrelsen
• Registreringsnummer: 10294819
• Postadresse: Carl Jacobsens Vej 35  
• By: Valby
• Postnummer: 2500
• Landespecifik underafdeling (NUTS): Københavns omegn (DK012)
• Land: Danmark
• E-mail: kfst@kfst.dk
• Telefon: +45 4171 5000
• Internetadresse: https://www.kfst.dk/
• Denne organisations roller:
• Organisation, der leverer yderligere oplysninger om klageprocedurerne

• 11 Oplysninger om bekendtgørelsen

• 11.1 Oplysninger om bekendtgørelsen

• Identifikator for bekendtgørelsen: 361fd1b3-605c-42a0-a434-4576278619b7 - 01
• Formulartype: Konkurrencevilkår
• Bekendtgørelsestype: Annoncering
• Afsendelsesdato for bekendtgørelsen: 04-04-2025 14:13 +02:00
• Dato for afsendelse af bekendtgørelse (eSender): 04-04-2025 14:13 +02:00
• Sprog, som denne bekendtgørelse er officielt tilgængelig på: dansk 

• 11.2 Oplysninger om offentliggørelsen

• Offentliggørelsesdato: 04-04-2025 14:13 +02:00